Issue Fixed-Fee Letters in Two Minutes, With Payment Already in Your Account.
Your client completes a guided intake on your website and pays your fixed fee via Stripe. Your solicitor opens the dashboard to a structured case summary, a draft on your firm's letterhead, and automated Legal Profession Uniform Law checks.
Small Matters Burn Partner Time Before a Dollar Clears Trust.
A $330 to $550 Letter of Demand or contract review should be a profitable feeder into litigation and commercial retainers. Manual intake ruins the math.
Forty minutes on the phone chasing basic facts
You or your junior solicitor spend half an hour extracting ABN numbers, invoice due dates, part-payments, and whether the debtor disputed the work.
Half of enquiries vanish when you send the payment link
You scope the matter on the phone, email out your cost disclosure and invoice, and wait four days while the caller shops around three other firms.
Re-typing invoice tables into precedent templates
Someone still has to open Word, calculate the outstanding balance less part-payments, check the contract for interest clauses, and format the PDF.
Junior staff miss Conduct Rule 34 traps
A rushed draft demands legal costs without a contractual clause or uses "will commence proceedings" certainty language that breaches regulator guidelines.
Web Contact Forms Leave You With All the Work.
Most firms have tried a website enquiry form, a generic chatbot, or practice management intake links. None of them hand you a paid, checked draft.
| Capability | Website Contact Form | Generic AI Receptionist | JackBuilds Fixed-Fee Portal |
|---|---|---|---|
| Collects upfront Stripe payment | No · You chase payment later | No · Books unpaid calls | Yes · 100% paid before drafting |
| Calculates multi-invoice balances | No · Free-text message box | No · Cannot verify figures | Yes · Structured invoice & part-payment table |
| Drafts on your firm's letterhead | No · Manual Word drafting | No · Summary notes only | Yes · Ready-to-edit letter + PDF generator |
| Runs Conduct Rule 34 & limitation checks | No | No | Yes · 11 deterministic statutory checks |
| 1-click AI revision inside dashboard | No | No | Yes · Adjust tone or deadline in 1 click |
Built Around How a Principal Solicitor Reviews a File.
Every screen is designed to cut your review time to two minutes while keeping full legal supervision in your hands.
Everything you need to sign off sits on one screen.
When a paid matter lands, your solicitor opens a single workspace instead of juggling emails, Stripe receipts, and Word documents.
- ✓ Left column: Structured questionnaire answers, invoice breakdown, and a clean chronology of the dispute.
- ✓ Centre column: The pre-drafted letter on your letterhead. Click any paragraph to edit inline, or change the payment deadline from 7 to 28 days.
- ✓ Right column: Automated compliance checklist, one-click client information requests, and instant AI redraft buttons ("Make the tone firmer", "Make it warmer").
Track every fixed-fee matter from payment to approval.
Your dashboard shows how many matters landed this month, which files have compliance warnings to check, and which clients are answering follow-up questions.
- ✓ Automatic triage: Undisputed claims go straight to "Ready for review". Disputed debts or claims over $100,000 flag as "Needs your attention".
- ✓ Client Q&A built in: Need a copy of a quote or contract? Send a question from the dashboard and the client replies on their status page.
- ✓ Full audit trail: Every edit, compliance check, and approval is timestamped on the file.
Start With One Fixed-Fee Service, Expand Across Your Firm.
Most firms launch with an online Letter of Demand portal in two weeks, then add intake portals for commercial, property, or family work.
Online Letter of Demand Portal
Business owners and contractors enter overdue invoices, part-payments, agreement type, and reminder history, pay your fixed fee via Stripe, and generate a compliant letter of demand on your letterhead.
Contract of Sale & Commercial Lease Review
Buyers or tenants upload the contract or lease, answer targeted risk questions, and pay your fixed review fee online. Your solicitor receives a structured risk table and draft advice letter.
Fixed-Fee Divorce & Separation Chronology
Captures marriage dates, 12-month separation dates, living-under-one-roof facts, and parenting arrangements before the first consultation, with upfront payment collected online.
Fixed-Fee Contract & Shareholder Intake
New business clients complete a guided scoping questionnaire and pay your deposit upfront. Generates the initial draft agreement or scoping memo for partner review.
Deterministic Statutory Checks on Every Draft.
We do not rely on a language model to "remember" legal conduct rules. Every draft is scanned by hard-coded statutory and regulatory checks before you can click Approve.
Pre-Litigation Costs Blocker
If the client records that their quote or verbal agreement had no legal-costs clause, the compliance engine blocks any paragraph that demands legal or debt-collection fees on top of the principal debt.
Certainty & Coercion Scanner
Flags any "will commence" or "must" phrasing about court proceedings and rewrites it to "may commence proceedings" in one click. Blocks any reference to police, credit defaults, or third parties.
6-Year Bar & Dispute Routing
Checks every invoice due date against the 6-year contract limitation period and routes disputed debts to "Needs Lawyer" so your team can quote a consultation instead of issuing a demand.
Live on Your Subdomain in 14 Days.
No disruption to your existing website or practice management system.
15-Minute Scoping Call
We review your current Letter of Demand or fixed-fee precedent, your fee amount, your letterhead, and the exact red flags that require a phone consultation at your firm.
Custom Build & Precedent Calibration
We build your client questionnaire, connect your Stripe account, style the PDF generator to match your firm's letterhead, and calibrate the drafting style to your precedents.
Partner Sign-Off & Subdomain Launch
You test sample matters in your private dashboard. Once approved, we point a subdomain like letters.yourfirm.com.au to the portal and add a button to your main website.
Eleven Fixed-Fee Matters Pays Back the Entire Build.
You own your client relationships and keep 100% of every Stripe payment.
- ✓ Custom client intake portal on your subdomain (e.g. letters.yourfirm.com.au)
- ✓ Direct Stripe checkout wired to your firm's nominated account
- ✓ Solicitor dashboard with inline editing, 1-click AI redraft & audit trail
- ✓ Automated PDF generator styled to your exact firm letterhead and signature block
- ✓ 11 deterministic Uniform Law / VLSB+C / ACL compliance checks
- ✓ Optional add-on: Google Search & Native Ads management to drive paid fixed-fee clients into your portal
Firm Payback Calculator
Adjust the sliders to model your firm's monthly fixed-fee volume:
Book a 15-Minute Walkthrough.
I will walk you through a live Melbourne firm deployment (client intake, Stripe checkout, and solicitor approval dashboard) and show how it works with your precedents.
Questions From Principal Solicitors.
Can the system send a letter or give legal advice without a solicitor?
No. The portal collects the client's facts, processes your fixed fee via Stripe, and prepares an internal draft inside your password-protected dashboard. Nothing is issued to the debtor or client until a solicitor at your firm reviews the draft and clicks Approve.
What happens when a client submits a disputed debt or a statute-barred invoice?
The compliance engine checks invoice due dates against the 6-year limitation period and checks whether the debtor disputes the work. Those files are flagged as "Needs Lawyer" and blocked from one-click approval so your team can call the client and quote a consultation.
Can we use our own precedent wording and letterhead?
Yes. During the 14-day setup, we configure the drafting prompt and house fallback template around your firm's exact precedent structure, tone, payment deadline, and PDF letterhead.
Can the portal also accept non-English client intake if needed?
Yes. Most firms run an English-only portal, but if your practice serves Mandarin, Punjabi, Hindi, Arabic, Greek, or Vietnamese clients, we can enable voice and text translation so the client submits in their language and your solicitor reads a clean English brief.
Can you also run Google Ads to bring paying fixed-fee matters into our portal?
Yes. Once your portal is live, we can manage high-intent Google Search and native ad campaigns targeting businesses searching for a Letter of Demand or contract review, sending paying clients straight into your intake flow.